Document Number T11/09-395v0
E-mail Header:
From: Steven Wilson
Sent: Thursday, July 9, 2009
To: mhunt@ciena.com, sthiagar@ciena.com
Cc:
bbennett@itic.org,
Subject: Notification of T11 membership jeopardy, August 2009,
T11/09-395v0
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Document: |
T11/09-395v0 |
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Date: |
July 9, 2009 |
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Ref. Doc: |
INCITS Reference
Document RD-2 (http://www.incits.org/) |
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To: |
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cc: |
Barbara Bennett Claudio DeSanti |
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Reply to: |
Steven Wilson, Chair TC T11 |
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Subject: |
Notification of T11 membership jeopardy, August 2009 |
As
Chair of T11, I am informing by email the following organizations that the
attendance records of Technical Committee T11 show that none of the designated
representatives below have been present at two of the last three (February,
April, and June of 2009) plenary meetings of the Technical Committee.
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Company |
Recent Plenaries Attd |
Type |
Representative |
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CIENA |
6/2009 |
P |
Martin Hunt |
mhunt@ciena.com |
Unless at least one of the designated representatives is present at the next
T11 Plenary meeting, the member will lose voting membership status in T11, and
the status of the membership will be changed from Voting to Advisory. The
next meeting is scheduled for Thursday, August 6, 2009 in
Loss of voting membership will not affect the subscription mailings of those
representatives, only the voting privileges of the organization.
Note that marking your presence on the designated electronic attendance tool is
the only determinant of attendance at a plenary meeting of T11 or one of its
Task Groups. Your particular attendance pattern may result in jeopardy
before two consecutive meetings.
For your reference, the rules under which T11 and its subgroups operate, which
are documented in the INCITS/RD-2 (InterNational
Committee for Information Technology Standards, Organization, Rules and
Procedures of INCITS), available at http://www.incits.org/rd2/in081453.pdf, state the following:
Members of the
Technical Committees, TGs, and SGS shall be terminated
under the following conditions:
a) The
principal and all alternate representative(s) shall be warned in writing upon
failure of the organization to:
1.
attend two out of three successive meetings, in that
case the membership shall be terminated if not represented at the next meeting;
or
2.
return two out of three successive non accelerated
letter ballots if the next non accelerated letter ballot (identified by LB
number) after the warning is not returned.
An
organization fails to perform an above action when none of the organization's
representatives performs the actions.
An organization which has failed to perform the above actions, but has paid the
appropriate service fees, shall be converted to an advisory membership in the
TC, TG or SG for the remainder of the membership year. During this
period, the organization may request reinstatement of voting rights following
the procedures shown in Section 4.2.3.1.3.
b) Voting and advisory memberships shall be canceled by the INCITS Secretariat
for failure to pay appropriate service fees within the time specified by the
INCITS Secretariat.
TCs, TGs, and SGs may vote to continue the membership despite failure of
the member to comply with the membership criteria in a) above.
An
organization that has had its voting membership terminated may re-establish
membership in accordance with sections 4.2.2 and 4.2.3. If this
membership is re-established within the same billing period and the
organization has paid its fee, no new service fee shall be assessed.
Membership
may be gained or regained by the following procedure documented in the RD-2:
Voting
membership in TCs, TGs, and
SGs is open to all directly and materially affected
parties that meet attendance and voting requirements and pay the designated
service fee(s).
A representative of a prospective voting member shall initially attend a
meeting of the TC, TG, or SG without voting privileges and reaffirm interest in
the work of the TC, TG, or SG. Voting privileges become effective with
attendance at one of the next two successive meetings and receipt by the
Secretariat of the applicable fees for the membership year. For a new subgroup,
all attendees at the formation meeting or second meeting shall be considered
voting members, subject to the rules in Section 4.2.3.2.
An organization with voting membership shall appoint one and only one principal
representative and may appoint one or more alternate representatives.
In
order to comply with ANSI requirements, while all parties may participate in
the discussion, only those organizations domiciled in the
Your
participation in the work of T11 has been appreciated by all concerned.
We look forward to your continued participation.
If there are any questions, I can be reached by phone at (408) 333-8128 or via
e-mail at swilson@brocade.com.
Sincerely,
Steven Wilson,
T11 Chairman