Notification of T11 membership jeopardy, April 2009

Document:

T11/09-124v0

Date:

February 24, 2009

Ref. Doc:

INCITS Reference Document RD-2 (www.incits.org)

To:

Tienwei (Tim) Chao Chetan Yaliwal	tim.chao@bladenetwork.net chetan.yaliwal@bladenetwork.net
Dan Colegrove	daniel.colegrove@hitachigst.com
Roger Cummings David Dillard	roger_cummings@symantec.com david_dillard@symantec.com
Michael Walmsley Andrew Nowak Doug Lawrence Michael Fogg	mjwalmsl@tycoelectronics.com anowak@madisoncable.com doug.lawrence@tycoelectronics.com mike.fogg@tycoelectronics.com
Lawrence Lamers Scott Davis	ljlamers@vmware.com shd@vmware.com
Paul Levin Rich Ramos	levinpa@earthlink.net rich_ramos@us.xyratex.com

cc:

Barbara Bennett
Lynn Barra
Robert Nixon

Reply to:

Claudio DeSanti, Vice-Chair TC T11
Cisco Systems
170 W. Tasman Dr
San Jose, CA 95134
(408)853-9172
cds@cisco.com

Subject:

Notification of T11 membership jeopardy, April 2009

As Vice-Chair of T11, I am informing by email the following organizations that the attendance records of Technical Committee T11 show that none of the designated representatives below have been present at two of the last three (October and December of 2008 and February of 2009) plenary meetings of the Technical Committee.

Company	Recent Plenaries Attd	Type	Representative	EMs
Blade	02/2009	P A	Tienwei (Tim) Chao Chetan Yaliwal	tim.chao@bladenetwork.net chetan.yaliwal@bladenetwork.net
Hitachi GST	10/2008	P	Dan Colegrove	daniel.colegrove@hitachigst.com
Symantec	02/2009	P A	Roger Cummings David Dillard	roger_cummings@symantec.com david_dillard@symantec.com
Tyco Electronics	02/2009	P A A# A#	Michael Walmsley Andrew Nowak Doug Lawrence Michael Fogg	mjwalmsl@tycoelectronics.com anowak@madisoncable.com doug.lawrence@tycoelectronics.com mike.fogg@tycoelectronics.com
Vmware	10/2008	P A	Lawrence Lamers Scott Davis	ljlamers@vmware.com shd@vmware.com
Xyratex	10/2008	P A	Paul Levin Rich Ramos	levinpa@earthlink.net rich_ramos@us.xyratex.com

Unless at least one of the designated representatives is present at the next T11 Plenary meeting, the member will lose voting membership status in T11, and the status of the membership will be changed from Voting to Advisory. The next meeting is scheduled for Thursday, April 2, 2009 in Memphis, TN. Information about the meeting is available under the "meetings" button at www.t11.org.

Loss of voting membership will not affect the subscription mailings of those representatives, only the voting privileges of the organization.

Note that marking your presence on the designated electronic attendance tool is the only determinant of attendance at a plenary meeting of T11 or one of its Task Groups. Your particular attendance pattern may result in jeopardy before two consecutive meetings.

For your reference, the rules under which T11 and its subgroups operate, which are documented in the INCITS/RD-2 (InterNational Committee for Information Technology Standards, Organization, Rules and Procedures of INCITS), available at http://www.incits.org/rd2/in081453.pdf, state the following:

4.2.4.2 Technical Committees, TGs and SGs

Members of the Technical Committees, TGs, and SGS shall be terminated under the following conditions:

a) The principal and all alternate representative(s) shall be warned in writing upon failure of the organization to:

1. attend two out of three successive meetings, in that case the membership shall be terminated if not represented at the next meeting; or
2. return two out of three successive non accelerated letter ballots if the next non accelerated letter ballot (identified by LB number) after the warning is not returned.

An organization fails to perform an above action when none of the organization's representatives performs the actions.

An organization which has failed to perform the above actions, but has paid the appropriate service fees, shall be converted to an advisory membership in the TC, TG or SG for the remainder of the membership year. During this period, the organization may request reinstatement of voting rights following the procedures shown in Section 4.2.3.1.3.

b) Voting and advisory memberships shall be canceled by the INCITS Secretariat for failure to pay appropriate service fees within the time specified by the INCITS Secretariat.

TCs, TGs, and SGs may vote to continue the membership despite failure of the member to comply with the membership criteria in a) above.

An organization that has had its voting membership terminated may re-establish membership in accordance with sections 4.2.2 and 4.2.3. If this membership is re-established within the same billing period and the organization has paid its fee, no new service fee shall be assessed.

Membership may be gained or regained by the following procedure documented in the RD-2:

4.2.3.1.3 TCs, TGs, and SGs

Voting membership in TCs, TGs, and SGs is open to all directly and materially affected parties that meet attendance and voting requirements and pay the designated service fee(s).

A representative of a prospective voting member shall initially attend a meeting of the TC, TG, or SG without voting privileges and reaffirm interest in the work of the TC, TG, or SG. Voting privileges become effective with attendance at one of the next two successive meetings and receipt by the Secretariat of the applicable fees for the membership year. For a new subgroup, all attendees at the formation meeting or second meeting shall be considered voting members, subject to the rules in Section 4.2.3.2.

An organization with voting membership shall appoint one and only one principal representative and may appoint one or more alternate representatives.

In order to comply with ANSI requirements, while all parties may participate in the discussion, only those organizations domiciled in the U.S. may vote to establish a U.S. position on TAG matters.

Your participation in the work of T11 has been appreciated by all concerned. We look forward to your continued participation.

If there are any questions, I can be reached by phone at (408) 853-9172 or via e-mail at cds@cisco.com

Sincerely,

Claudio DeSanti,
T11 Vice-Chair